Bylaws of the University of Kansas Chapter of the
American Association of University Professors
Approved 8 December 2011    

Article I: Name
The name of this organization is the University of Kansas chapter of the American Association of University Professors (AAUP or the Association).


Article II: Purposes
The purposes of this chapter are to:

1. Support the policies and goals of the Association as set forth in Article 1 of the AAUP constitution, and in all matters act in harmony with the principles and procedures of the national Association and its constitution;
2. Facilitate the cooperation of teachers and research scholars in universities and colleges, and in professional schools of similar grade, for the promotion of the interests of higher education and research, and in general to increase the usefulness and advance the standards, ideals, and welfare of the profession.
3. Defend academic freedom at the University of Kansas and throughout academe;
4. Encourage faculty participation in governance at the University of Kansas;
5. Protect and advance the professional status and interests of all faculty;
6. Facilitate the dissemination of information on higher education principles and practices;
7. Inform the academic community about AAUP standards and policy statements; and
8. Develop necessary and proper chapter programs for the accomplishment of the aforementioned purposes.

In furtherance of the purposes described above, but not in limitation thereof, the chapter shall have power to conduct studies; to disseminate statistics and other information; to engage in appropriate fund-raising activities; to conduct promotional activities, including advertising and publicity, in or by any suitable manner of media; to hold such property as is necessary to accomplish its purposes; and to employ individuals to further its purposes under Article II. This chapter is organized and operated for the above stated purposes, and for other nonprofit purposes. No part of its assets, income, or profits shall be distributable to, or inure to the benefit of, any individual, except in consideration of services rendered.


Article III: Members
Eligibility for membership in this chapter shall extend to all current and retired faculty members and graduate students at the University of Kansas who are national members of the American Association of University Professors, except for associate members. All chapter members may vote in chapter matters.


Article IV: Officers and Organization
The officers of this organization shall be the president, vice president (who is president-elect), committee A advisor, and secretary-treasurer. Elections shall take place at a meeting near the end of the fall semester.  The term of office shall be two years, commencing on the following January 1. The president and vice president may serve no more than two consecutive terms. The officers shall forfeit their positions if they fail to maintain active membership in the national AAUP, or are transferred to associate membership.  

President:
The duties of the president shall include carrying out the policies of the chapter, exercising general supervision over the activities of the chapter, and presiding at meetings of the chapter and executive committee. The president shall be a member ex officio of all committees.

Vice president:
The duties of the vice president shall include those usually appertaining to the office and those delegated by the president. In the absence of the president, the vice president shall serve in the president's stead.

Academic-Freedom-and-Tenure (Committee A) Advisor:
The committee A advisor shall counsel faculty members on issues related to academic freedom, tenure, and due process of tenured, untenured, and non-tenure-track faculty members.  At his/her discretion, the advisor may assist with other grievances.  The advisor should recommend to the president matters of principle and policy related to academic freedom and tenure on which the chapter should take action.   In the absence of the president and vice president, the advisor shall preside at meetings of the chapter.

Secretary-Treasurer:
The duties of the secretary-treasurer shall include keeping a record of all proceedings and correspondence of the chapter, certifying chapter delegates to the Association's annual meeting, preparing or overseeing the preparation of newsletters for distribution to the faculty if such shall be desired, and maintaining official contact with the national Association. It shall be the duty of the secretary-treasurer to provide the secretary-treasurer of the national Association the names of the officers of the chapter and the chapter bylaws and to conduct the correspondence of the chapter with the national secretary-treasurer. The secretary-treasurer shall also notify University Governance (the University of Kansas) of any change in the officeholders of president or vice president.  In the absence of the president, vice president, and committee A advisor, the secretary-treasurer shall preside at meetings of the chapter.
The secretary-treasurer shall keep an accurate record of all funds received and disbursed. At the request of the executive committee, the secretary-treasurer shall prepare an annual chapter budget and report of finances, and submit them for approval. It shall be the duty of the secretary-treasurer to remit to the Association and/or to the applicable state conference any dues collected on behalf of the Association and/or conference.

When an officer has resigned or is disqualified, the office shall be filled by a special election of the chapter, which shall be held as promptly as is feasible. The executive committee is empowered to fill vacancies in any elective office until a special election is held. The person so elected shall hold office for the remainder of the term.

Time designations: except in emergencies, the time requirements in these bylaws for notification, calling of meetings, and issuing of statements or taking other actions shall be computed within the periods that classes meet in the fall and spring semesters, and within the period in which the Faculty or University Senates, or their Executive Committees, hold meetings (e.g. after the end of the spring semester).  When feasible, meetings and actions outside these times shall be postponed until the beginning of the next semester. 


Article V: Voting
Voting shall be conducted by mail ballot through a procedure that provides for the voters’ anonymity, or by an electronic voting system (e.g. “Surveymonkey”) that likewise assures anonymity, or by vote of a quorum (including proxies) at a regular or special chapter meeting. 


Article VI: Statements on Behalf of the Chapter
The executive committee may propose statements on behalf of the chapter in furtherance of the purposes named in Article II, subject to comment and dissent on the part of the whole membership.  The proposed statements shall promptly be circulated electronically to the membership, with an invitation to suggest revisions or express dissent; if circumstances permit, at least a week shall be given for such responses.  When feasible, suggested revisions shall be incorporated into the statement if they accord with the purposes of the statement.  If five or more dissenting comments are received, the president shall either withdraw the statement, or put it to a mail or electronic vote of the membership, or place it on the agenda of a regular or special chapter meeting.  After the expiration of the comment period or the affirmative conclusion of such a vote, the revised statement shall be issued as the position of the chapter. 

Article VII: Dues
The chapter may establish chapter dues in support of the purposes and activities described in Article II. Any chapter dues will be established by a secret ballot vote conducted among voting chapter members. A statement of the purposes of the dues shall accompany the vote, though uses of the funds need not be limited to the statement.  The vote may be conducted by mail or electronic ballot or, after two weeks’ notice, at a regular or special membership meeting. Chapter members must pay current AAUP dues, any mandatory conference dues, and chapter dues.


Article VIII: Committees
A. Executive Committee
The executive committee shall consist of the elected officers of the chapter, the immediate past president (if still present and qualified for membership), and two members elected at large. If a non-tenured or non-tenure-track faculty member is not elected, the committee may, if feasible, appoint one as an additional member. 

A committee of volunteers, including the elected officers, may serve as an ad hoc executive committee until an election, provided that additional volunteers are sought among the full membership.  The same provision may apply in the event that the chapter is emerging from dormancy at some future date. 
The majority of the executive committee shall constitute a quorum for conduct of business of the committee. The executive committee shall assume responsibility for the chapter's continuing effective presence at the institution, keeping all positions on the executive committee filled as vacancies occur. The executive committee shall:

1. Meet regularly, giving prior notice (of at least a week when possible) to chapter members      (with a list of major topics when foreseeable), and inviting member comments;
2. Respond to faculty members seeking assistance or refer them to the committee A advisor;
3. Conduct the business of the chapter between meetings;
4. Regularly recruit members and encourage maintenance of membership;
5. Make necessary appointments to complete an unexpired term of any officer;
6. Develop a non-exclusive slate of nominees for office;
7. Set the agenda with appropriate notice for chapter meetings;
8. Consult regularly with the administration on matters of mutual interest;
9. Provide for maintenance of a website; and
10. Respond to inquiries from the media.

Meetings are open to chapter members and invited guests, but may be closed to non-members for discussion of personnel (including membership campaigns) or finances. 

B. Membership Committee
The membership committee shall regularly recruit new members and encourage the maintenance of membership. The executive committee may function as an ad hoc membership committee, expanding its membership to increase coverage of academic fields in order to facilitate a membership campaign. 

C. Other Committees
The chapter may create additional standing and ad hoc committees as necessary to promote the welfare of the chapter. The chair and members of these committees shall be appointed by the executive committee. Some such committees may be, but are not limited to:
    Academic freedom and tenure
    Contingent faculty members
    Status of women and minorities
    Professional ethics
    Accreditation of colleges and universities
    Elections, dues, and chapter organization
    Relationships with local, state, and federal governments
    Faculty participation in college and university governance
    Economic status of the profession


Article IX: Meetings
The chapter shall hold regular meetings at least twice each academic year.  Meetings shall be open, but may be closed to non-members for discussion of personnel (including membership campaigns) or finances.  Special meetings of the chapter may be called by the president or a majority of the executive committee. Written or electronic notice of all meetings shall be provided each member by the secretary of the chapter at least seven days in advance of the meeting date. The president shall call special meetings of the chapter within seven days of being so directed by the executive committee or by written or electronic requests from ten percent of the members.
The quorum required for the transaction of business at all meetings of the chapter shall consist of 20 percent of the members.  In the event of a failure of quorum, a majority of the members present and voting may put action items on the agenda to a vote of the membership by mail or electronic ballot. 

Article X: Dormancy or Dissolution
In the event that personnel cannot be secured to maintain essential chapter functions, every effort shall be made to secure a group of volunteers to serve as an ad hoc executive committee pending restoration of the former functions.  Re-emergence from dormancy could proceed with election of officers and implementation of Article VIII, Section A.   If the chapter must be dissolved, its assets shall be distributed to the Association, a charitable and educational organization.

Article XI: Amendments
These bylaws may be amended by majority vote of the members, provided that a notice setting forth the proposed amendment or amendments, with an explanation thereof and known objections thereto, shall have been sent to each member at least thirty days prior to the vote. Any member of the chapter may initiate an amendment, but expressions of support from five additional members are needed for the amendment to be put to a vote.

Article XII: Rules of Order
Roberts Rules of Order Revised shall be the authority for this chapter in matters of procedure not specified above.

Enacted this 8th day of December in the year 2011